Guide to Information
The purpose of our Guide to Information, available through the Model Publication Scheme 2018, has been developed to:
- allow the public to see what information is available (and what is not available) for Edinburgh Leisure in relation to each class in the Model Publication Scheme 2018
- state what charges may be applied
- explain how you can find the information easily
- provide contact details for enquiries and to get help with access to the information
- explain how to request information that we hold which has not been published
Classes of Information
We publish all the information that we hold within the following classes. Once information is published under a class we will continue to make it available for the current and previous two financial years.
Where information has been updated or superseded, only the current version will be available. If you would like to see previous versions, you may make a request to us for that information.
- Class 1: About Edinburgh Leisure
- Class 2: How we deliver our functions and services
- Class 3: How we take decisions and what we have decided
- Class 4: What we spend and how we spend it
- Class 5: How we manage our human, physical and information resources
- Class 6: How we procure goods and services from external providers
- Class 7: How we are performing
- Class 8: Our commercial publications
- Class 9: Our open data
Class 1: About Edinburgh Leisure
Information about Edinburgh Leisure, who we are, where to find us, how to contact us, how we are managed and our external relations.
| The information we publish under this class includes: | How to access it |
|---|---|
| Subsidiary companies Details of any subsidiary companies wholly owned by Edinburgh Leisure. | On Request |
| Sponsorship Details on current sponsors and sponsorship opportunities. | Online - Sponsorship page |
| Senior Leadership Team A list of Edinburgh Leisure Directors including their roles and responsibilities. | Senior Leadership Team |
| Our Board Who our Board are and their responsibilities. | Online - Our Board |
| Organisational Chart Details the organisational structure of Edinburgh Leisure and our Senior Leadership Team. | On Request |
| News News about Edinburgh Leisure e.g. news releases, newsletters. | Online - News |
| Model Publication Scheme 2018 Edinburgh Leisure has adopted the Scottish Information Commissioner Model Publication Scheme 2018 (Updated 2021). | Model Publication Scheme 2018 (Updated 2021) |
| Memorandum of Association Information under the Companies Act 1989 on Edinburgh Leisure and its establishment. | Memorandum of Association (200kb pdf) |
| How to make a request for personal information How to apply your rights under the General Data Protection Regulations and the Data Protection Act 2018 & request personal information held by Edinburgh Leisure about you. Use our Enquiry Form and Select Freedom of Information / Subject Access Request. | Online - Ask Us - Submit A Ticket |
| How to make a freedom of information request How to request information from Edinburgh Leisure. Use our Enquiry Form and Select Freedom of Information / Subject Access Request. | Online - Ask Us - Submit A Ticket |
| How to complain or make a comment How to complain or make a comment. Use our Enquiry Form and we will make sure this is raised with the right department / venue. | Online - Ask Us - Submit A Ticket |
| Guide to Information Edinburgh Leisure Guide to Information it makes available under the Model Publication Scheme 2018. | Guide to Information |
| Edinburgh Leisure's Purpose, Vision & Values Why we are here, where we are going and how we deliver. | Online - Purpose, Vision & Values |
| Edinburgh Leisure's Information Charging Policy Details of Edinburgh Leisure's Charging Policy for information requests. | Edinburgh Leisure's Information Charging Policy (363kb pdf) |
| Contact Details Contact Details for our Head Office can be found in the website footer on every page. For venue contact details see relevant Venue page on our website. To contact us for any enquiry use our Ask Us 'Enquiry Form' | Online - Ask Us - Submit A Ticket |
| Annual report & Financial statement Annual report and audited financial statements. | Annual Report & Financial Statement |
Class 2: How we deliver our functions and services
Information about our work, our strategy and policies for delivering functions and services and information for our service users.
| The information we publish under this class includes: | How to access it |
|---|---|
| Venue/Section Plans Edinburgh Leisure operational plans for venues and support services. These service plans are not published but can be requested from us under the Act. | On Request |
| Our Venues Our venues, contact details, facilities, activity programmes opening hours of our venues and prices. | Online |
| Our Organisational Compass Our organisational compass acknowledges our ambitions around net zero by referencing; 'we care about the wellbeing of our people, our city and our planet'. | Our Organisational Compass |
| Memberships Details of all the membership products available and how to join. | Online - Memberships |
| Health & Safety Policies Health & safety policies including Child Protection Policy, Safe Swim Guidelines and general Health & Safety in the workplace. | |
| Disability provision Information on how we make our facilities accessible to our public, and our disability activities and memberships. | Online - Disability provision |
Class 3: How we take decisions and what we have decided
Information about the decisions we take, how we make decisions and how we involve others.
| The information we publish under this class includes: | How to access it |
|---|---|
| Reports of Inspections Reports of inspections, audits and investigations carried out. | On Request |
| Public Consultations Details of any consultations we have undertaken with the general public. | On Request |
| Board Agendas and Reports The agendas for our Board Meetings. | Online - Board Reports & Agendas |
| Approved Board Reports The reports for our Board Meetings. | Online - Board Reports |
| Approved Board minutes The approved minutes from our Board/Committee Meetings. The approved minutes will be published as soon as they have received approval. | Online - Board Minutes |
Class 4: What we spend and how we spend it
Information about our strategy for, and management of, financial resources (in sufficient detail to explain how we plan to spend public money and what has actually been spent).
| The information we publish under this class includes: | How to access it |
|---|---|
| Senior Staff/Board Member expenses Details of senior staff/board member expenses. | On Request |
| Pension Arrangements Details of Edinburgh Leisure’s pension arrangements. | On Request |
| Pay & Grading Structure Pay & grading structure for Edinburgh Leisure staff. | On Request |
| Financial management and administration policies and procedures Standing orders. | Standing Orders July 2010 (289kb pdf) |
| Annual Report & financial statements Annual report and audited financial statements. |
Class 5: How we manage our human, physical and information resources
Information about how we manage the human, physical and information resources of the authority.
| The information we publish under this class includes: | How to access it |
|---|---|
| Working Time Policy Sets out the detail from the Working Time Directive that anyone arranging working patterns needs to be aware of. | On Request |
| Whistleblowing Policy Provides guidance to employees on the action to take in disclosing a serious wrongdoing such as fraud or dangerous practices at Edinburgh Leisure. | On Request |
| Water Quality Details of our policies and procedures for pool water management. | Water policy (69kb pdf) |
| Vehicle and Driving Policy This purpose of this policy is to ensure that staff and Edinburgh Leisure meet necessary vehicle and driving at work requirements as laid out by Health & Safely legislation, Inland Revenue regulations and requirements from our insurance companies. | On Request |
| Travel & Expenses Policy Details how Edinburgh Leisure will reimburse reasonable expenses incurred by employees while on authorised business. | On Request |
| Transfer Policy Details how employees of Edinburgh Leisure can apply to transfer to work at another venue in the same type of post. | On Request |
| Training & Development Policy Details how Edinburgh Leisure aims to develop and improve the competency and efficiency of all staff both as members of teams and as individuals to enable the maximum delivery of service to our customers. | On Request |
| Time Off for Union Duties & Activities Policy Details guidelines on the granting of time off for trade union duties and activities, and on the provision of facilities to assist officials in the exercise of their functions. | On Request |
| Supporting Performance and Improvement Policy | On Request |
| Stress Policy This policy explains the action we are taking as an employer with regard to stress related problems in the workplace. | On Request |
| Staff Uniform Policy | On Request |
| Staff Representative Group Approved Minutes Approved minutes (redacted) of Staff Reps Group. | On Request |
| Speak Up Policy This policy helps staff to 'speak up' and raise any concerns that are impacting on them at work. This policy sets out how to raise any concerns and the mechanisms to enable these to be explored, discussed and resolved. | On Request |
| Social Media Policy This policy aims to ensure that everyone who is employed by Edinburgh Leisure understands their responsibilities when using Social Media. | On Request |
| Smoking Policy This outlines our Policy on Smoking - Smoking is not permitted in any of our facilities. This includes any form of smoking, including cigarettes, cigars, pipes or any of the smoke free vapour cigarette alternatives. | On Request |
| Smoking - Customer Statement | On Request |
| Safeguarding Policy Details Edinburgh Leisure's policy & procedure for safeguarding children. | Safeguarding Policy 2022 (pdf) |
| Retirement and Pension Policy This policy provides guidance on pension and retirement. | On Request |
| Retention Schedule Details what documents we keep for how long and by whom. | Retention Schedule for Edinburgh Leisure (385kb pdf) |
| Respect Policy | On Request |
| Redundancy Policy Outlines the process of dismissal of employees through redundancy. | On Request |
| Recycling Rates Details Edinburgh Leisure's recycling plan. | Recycling Rates All EL Sites 2012-14 (342kb pdf) |
| Recruitment Policy The aims of the policy are to promote equality of employment opportunities and the elimination of discrimination in employment. | On Request |
| Records Management Outlines our policy on record management. | Records Management Policy Final (234kb pdf) |
| Recognition Policy | On Request |
| Processing & Handling Data Policy | On Request |
| Pool Water Policy & Management Plan Outlines the installation and use of the pool water treatment systems in Edinburgh Leisure's estate and the training of staff in the use of the systems. | Pool Water Policy & Management Plan (328kb pdf) |
| Pension Regulations Policy Policy Statement Regarding Local Government Pension Scheme (Administration) (Scotland) Regulations 2008. | On Request |
| Pay Policy Salary Structure Details of Edinburgh Leisure's Salary Structure | On request |
| Pay Policy | On request |
| Parental Leave Policy This policy outlines the entitlements of employees in relation to maternity, adoption and paternity leave and pay. It also details the rights of employees with children to take parental leave and the ability for them to request flexible working patterns. | On Request |
| Pandemic Policy This policy sets out Edinburgh Leisure’s provisions and expectations on the part of its employees and management in the event of a pandemic occurring. Every effort will be made to maintain the services we provide, especially those that are critical to the wellbeing of the community. Services will be tailored to the level of pandemic alert and requirements set out in business continuity plans. | On Request |
| Mobile Phone Policy This policy clarifies the responsibilities of employees and Edinburgh Leisure in managing the use of “Edinburgh Leisure” mobile communication devices. | On Request |
| Leave of Absence Policy This policy covers any time off from work except for maternity, paternity, parental, and adoption leave; personal sickness absence; suspension; career breaks, time off for union duties and activities and extreme weather which are covered in separate policies. | On Request |
| Learning Development and Qualifications Policy This policy explains how we are all expected to take responsibility for performance, learning and development. We invest in learning and development to improve the competency and efficiency of our staff, enabling everyone to contribute to Edinburgh Leisure objectives. | On Request |
| Job Grade Structure Edinburgh Leisure's Salary Grades & Positions | On request |
| Job Evaluation Policy The purpose of our Job Evaluation policy is to explain the process of job evaluation. | On Request |
| Health & Safety Health and safety policy and procedures for Edinburgh Leisure. Risk assessments Normal Operating Procedures & Emergency Action Plan. | On request: Risk Assessments, NOP, EAP |
| Green Plan The Green Plan sets out a strategy for Edinburgh Leisure sites to reduce our operations adverse impact on the environment. | |
| Further & Higher Education Support Policy The purpose of the policy is to ensure that employees requesting support to undertake further and higher education qualifications are aware of the application process and that they understand the criteria for approval of support. | On Request |
| Freedom Of Information Procedures Procedures & Guidance for Staff. | On Request |
| Flexible Working This policy explains the different types of working arrangements that are in place in Edinburgh Leisure and sets out the framework to use for requests to work flexibly. | On Request |
| Facilities Management Plan Outlines how Facilities Management will support and improve the standards of our facilities by managing our physical assets. | Facilities Management Plan (820kb pdf) |
| Extreme Weather Policy This policy aims to ensure that fair treatment is applied as far as possible when extreme weather conditions affect people’s ability to work their contracted hours. | On Request |
| Expenses Procedures Our procedure on the reimbursement of expenses. | On Request |
| Equal Opportunities Policy Policy aims to prevent all forms of discrimination in the provision of services and employment of people, particularly on the grounds of sex, marital status, disability, race, colour, religion, sexual orientation, nationality, ethnic origin, | On Request |
| Environmental reports Details of reports on environmental issues e.g. sustainability, energy usage, carbon footprint etc. | On Request |
| Energy Efficiency Review Details Edinburgh Leisure policy on managing energy usage and promoting energy efficiency. | Energy Efficiency Review 2007 (47kb pdf) |
| Energy Awareness Details staff responsibilities for good practice to reduce energy usage. | Energy Awareness (40kb pdf) |
| Energy & Sustainability Plan Details Edinburgh Leisure's energy & sustainability plan. | Energy & Sustainability Policy Management Plan (328kb pdf) |
| End of Contract Policy | On Request |
| Employee Benefits Policy Edinburgh Leisure has this policy to help everyone know what additional benefits are available and how to access them. Our benefits are offered to reward loyalty, encourage motivation and recognise the contribution of our employees. All the benefits outlined are not contractual unless specifically denoted within the Statement of Particulars. | On Request |
| Disclosure Handling Policy Outlines the process for the correct handling, holding and destroying Disclosure information, provided by Disclosure Scotland under Part V of the Police Act 1997, for the purposes of assessing applicants’ suitability for positions of trust. | On Request |
| Disciplinary Policy Outlines the Disciplinary procedures to help and encourage all employees to improve, achieve and maintain required standards of conduct whilst ensuring that all employees are treated fairly, consistently, and without discrimination. | On Request |
| Death in Service Policy | On Request |
| Data Protection Policy This policy details how personal information about employees and customers will be kept and processed by Edinburgh Leisure. It follows the principles of the Data Protection Act and subsequent Codes as published by the UK Information Commissioner. | On Request |
| Conflict of Interest Policy Outlines policy to ensure that no unfair advantage or disadvantage occurs as a result of personal, family, social or financial relationships. Ensures we are guided in our activities by the ‘Seven Principles of Public Life’ set out by the Nolan Committee. | On Request |
| CCTV Code of Practice and Procedures Details Edinburgh Leisure policy and procedures for the monitoring, recording, holding and processing of images of identifiable individuals constitutes personal data as defined by the Data Protection Act 1998 (DPA). | On Request |
| Career Break Policy Outlines the policy for employees to take a break from paid employment, which could be to deal with personal responsibilities or for other personal reasons. | On Request |
| Carbon Reduction Commitment Report and statistics on Edinburgh Leisure compliance with CRC Legislation. | |
| Cafe Refresh Personal hygience policy and catering uniform standards | On Request |
| Attendance Management Policy Explains the procedures and guidelines to assist managers and employees during absence from work due to illness. | On Request |
| Asset Strategy Details Edinburgh Leisure asset management plan. | Asset Strategy (971kb pdf) |
| Asbestos Policy Management Plan Edinburgh Leisure policy and procedures for managing asbestos; details an effective organisational means for controlling the risk to health from asbestos within properties owned by the insert Council name but managed by Edinburgh Leisure. | On Request |
| Alcohol Drugs & Substance Abuse Policy Outlines support provided to staff if they have issues with alcohol, drug and substance abuse. | On Request |
| Agreement with Trade Unions Details agreements with Trade Unions. | On Request |
| Adoption, Maternity, Paternity and Shared Parental Leave Policy The policy explains the leave and pay arrangements for staff if they, or their partner, are having a baby or adopting a child. This policy covers leave and pay options for maternity, adoption, paternity and shared parental arrangements. This policy details the statutory rights and responsibilities of employees who wish to take any of the following: Maternity Leave (CML, OML, AML) and Statutory Maternity Pay (SMP), Paternity Leave and Statutory Paternity Pay (SPP), Shared Parental Leave (ShPL) and Statutory Shared Parental Pay (ShPP). | On Request |
| Accident Statistics Statistical detail of accidents and incidents at venues in Edinburgh Leisure. | Online - Board Reports |
| Access to Personal Files Policy Outlines the policy for staff access to personal files. | On Request |
| Access to Facilities Policy Outlines the policy for staff access to facilities. | On Request |
Class 6: How we procure goods and services from external providers
Information about how we procure goods and services, and our contracts with external providers.
| The information we publish under this class includes: | How to access it |
|---|---|
| Procurement Policies & Procedures Edinburgh Leisure procurement strategy. | Procurement Strategy |
| Become a Service Provider Details how to become a Service Provider with Edinburgh Leisure. | Online - Become a Service Provider |
Class 7: How we are performing
Information about how we perform as an organisation, and how well we deliver our functions and services.
| The information we publish under this class includes: | How to access it |
|---|---|
| Tracking our Customer Experience Information on our Customer Experience Index and our Mystery Visitor Audits. | Customer Experience Board reports |
| Success Measures Information on Edinburgh Leisure key performance indicators and performance against them. | Online - Board Report |
| Staff Survey Details the results of our staff survey. | Online - Board Report |
| SROI Report Details the financial value of some of our activities. | |
| Annual Report & Audited Financial statements Annual report and audited financial statements. | Annual Report & Financial statements |
Class 8: Our commercial publications
Information packaged and made available for sale on a commercial basis and sold at market value through a retail outlet e.g., bookshop, museum or research journal.
| The information we publish under this class includes: | How to access it |
|---|---|
| Edinburgh Leisure does not hold or publish any information under this class. |
Class 9: Our open data
Open data made available by the authority as described by the Scottish Government’s Open Data Resource Pack and available under an open licence.
| The information we publish under this class includes: | How to access it |
|---|---|
| Edinburgh Leisure does not hold or publish any information under this class. |